Subcontracts Business Operations (Academic Part Time Intern)

Job Details

New ideas are all around us, but only a few will change the world. That’s our focus at JPL. We ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL.

Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.

As an Academic Part Time Intern, you will be a member of the Business Administration Team and will report to the Business Manager.

Responsibilities:

The JPL Acquisition Division has an exciting business part-time internship opportunity for an undergraduate studying Business Administration, or a related major. This intern will have the opportunity to gain hands-on work experience in the application of subcontracts within Financial and Business Operations, to include issuing and managing active non complex and moderately complex subcontracts, purchase orders, and agreements; close-out of inactive subcontracts and agreements; providing support to the subcontract managers in the handling of complex, high-dollar subcontracts.

Responsibilities include:

• Provide support to subcontract managers in developing and issuing solicitations for goods and services.
• Prepares documentation appropriate to the value of the subcontracts and necessary to satisfy internal audit and review requirements.
• Responsible for communication necessary to convey significant activities associated with the issuance of low dollar subcontracts internally and externally.
• Performs activities necessary to ensure the goods and services purchased are received in accordance with the price and delivery schedule and that closeout activities are handled promptly.
• Performs standard transactions that update the financial business process/systems based on departmental instructions.
• Works on day-to-day assignments under direct supervision; receives detailed instructions on new assignments.
• Uses applicable policies, procedures and practices as guides to determine work methods and deliver results.
• Seeks guidance in applying applicable policies, procedures and practices to new situations to determine appropriate action.
• Interacts primarily with immediate supervisor and team members within own organization.
• Participates on a team within own organization.

Required Qualifications

• Must be currently enrolled at least half-time at an accredited college or university pursuing a Bachelors degree in Business or related discipline.
• Must be able to work a minimum of 20 hours per week, with a maximum of 30 hours per week while in school.
• Strong written and verbal communication skills and ability to work in a team environment.
• Minimum GPA 3.0/4.0.

Desired Qualifications

• Completed coursework with exposure to standard principles, theories, concepts and techniques in business communications and database spreadsheets.
• Prior internship experience in related business areas.
• Ability to rapidly comprehend and apply subcontracting principles in high-volume environment
• Participation in student organizations.
• Intermediate to advanced knowledge of MS Excel, Word and PowerPoint.
• Ability to interface with all levels of personnel and the ability to resolve multifaceted issues.
• Punctual, details oriented, resourceful and a self-motivated individual.

The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate’s job related skills, experience, knowledge, and relevant education/training.

The typical hourly rate for this job in Pasadena, California depending on education level is $18.50 as a freshman, $21.50 as a sophomore, $24.50 as a junior, and $26.50 as a Senior.

JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee’s start date.

For further benefits information click Benefits and Perks

The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate’s job related skills, experience, knowledge, and relevant education/training.

The typical full time equivalent annual hiring range for this job in Pasadena, California.

JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law.

In addition, JPL is a VEVRAA Federal Contractor.

EEO is the Law.

EEO is the Law Supplement

Pay Transparency Nondiscrimination Provision

The Jet Propulsion Laboratory is a federal facility. Due to rules imposed by NASA, JPL will not accept applications from citizens of designated countries or those born in a designated country unless they are U.S. Citizens, Legal Permanent Residents of the U.S or have other protected status under 8 U.S.C. 1324b(a)(3). The Designated Countries List is available here.