Regbase is looking for an organized, experienced Executive Assistant to help our small founding team stay focused, responsive, and on track.

Location: New York City

Manage calendars, scheduling, travel, and meeting logistics
Coordinate follow-ups after client, prospect, and partner meetings
Maintain organized records of conversations, tasks, priorities, and next steps
Draft and send routine emails, calendar invitations, Linkedin messages, and reminders
Help prepare for conferences, client meetings, and investor updates
Support basic expense management, vendor coordination, and administrative needs
Create lightweight systems that help the team prioritize work and reduce dropped balls
Take on evolving operational projects as the company grows, with the potential for an operations role promotion

Patience, strong organizational skills and attention to detail
Comfort following up persistently and respectfully with busy people
Clear, professional written and verbal communication (you will need to talk to strangers at conferences and be able to send follow-up emails independently)
Ability to manage multiple priorities without losing track of details
Experience supporting an executive, founder, or small team is strongly preferred
Comfortable working in a fast-moving startup where responsibilities may change week to week
Discretion and sound judgment when handling sensitive information
Familiarity with Google Workspace, calendars, spreadsheets, Slack and Notion ideally

Target range: approximately $70,000-$80,000 annualized, depending on experience and hours
Ideally open to a part-time arrangement initially with conversion to full-time after a trial

A virtual interview with the CEO, in-person meeting at our office in Hudson Square, and potential follow-up with the founding team before starting.

Executive Assistant

Job Description