Executive Assistant

About the Role

We are seeking a highly organized, service-oriented, and proactive Executive Assistant to directly support the C-Suite Executive Team, with a primary focus on our Pharmaceutical, Business Development, and Government Affairs executives.   You may also work closely with the Manager of Administration & Executive Projects and other members of Executive Leadership.  This role primarily supports the team from the 888 N Douglas campus with some crossover at 225 S Aviation Blvd. This role combines executive-level administrative support with creating a welcoming and professional office experience for visitors, candidates, and team members.

You will cohesively manage calendars, travel, and meetings, coordinate onsite meetings, assist in planning company events, and help keep the office running smoothly. Success in this role requires a self-starter mindset, comfort operating in a fast-paced startup and tech-driven environment, and a strong focus on customer service and hospitality. This is an ideal position for someone who enjoys a mix of front-facing hospitality and behind-the-scenes organization, thrives in dynamic environments, and takes pride in delivering exceptional support.

Reports to: C-Suite Executives, including Pharmaceutical, Business Development, and Government Affairs (subject to change)

Location: El Segundo, CA

Key Responsibilities

Executive & Administrative Support

• Provide administrative support to the Pharmaceutical, Business Development, and Government Affairs leadership teams, including calendar management and prioritization, high-profile meeting coordination, and travel arrangements.
• Assist in preparing agendas, presentations, and follow-up materials for executive meetings and conferences.
• Track and manage expense reports for assigned executives.
• Provide backup support to the Manager of Administration & Executive Projects as needed.

Reception & Office Operations

• Greet and welcome visitors, clients, and candidates with professionalism and warmth.
• Answer and direct incoming emails and requests.
• Assist in planning and executing company events, meetings, and celebrations.
• Help with office supply and swag ordering, vendor coordination, and service requests.
• Coordinate logistics as needed for high profile candidate onsite interviews and/or special guests including scheduling, travel, catering, and office tours.

General Support

• Collaborate with internal teams on special projects and ad-hoc administrative tasks.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications

• 3+ years of executive assistant experience supporting C-Suite executives.
• Self-starter with the ability to anticipate needs and work independently.
• Experience in startups and/or fast-paced tech environments highly preferred. Aerospace experience a plus.
• Highly adept organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Professional presence with strong interpersonal skills.
• Experience in a high-touch, employee-facing or customer service–oriented role (e.g., hospitality, service industry, client services) a plus.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and very comfortable and open to learning new tools.
• Discreet and able to handle confidential information with integrity.

Success in this role looks like:

• Executives’ schedules, travel, and meetings run seamlessly.
• Visitors, candidates, and team members feel welcomed and supported.
• Office events are executed smoothly with attention to detail.

Pay Range

• Salary range: $92,820-$125,580/per year
• This role is on-site in El Segundo, CA
• Leveling and base salary is determined by job-related skills, education level, experience level, and job performance
• You will be eligible for incentives in the form of stock options and/or long-term cash awards