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School Office Manager

mentaBusiness & Finance
Pay
$28K–$45K
per year
Work mode
On-site
Full Time
Location
Waukegan, IL
Level
Mid

Waukegan, IL at a glance

Rent
#15 of 51
$1,800/mo+1% vs US avg
Weather
#22 of 51
175 mild days0 hot · 118 cold
Income tax
#24 of 51
4.95% top rateIllinois

What you need

  • Bilingual English/Spanish strongly preferred
  • Proficient in Microsoft Office and Google Docs
  • Experience with Paylocity or similar software
  • Comfortable working with students in fast-paced school
  • Knowledge of office procedures and record-keeping

What you'll do

  • Answer, screen and direct all incoming telephone calls
  • Maintain up-to-date student records and staff time records
  • Perform accounts receivable and prepare payroll information
  • Greet visitors, handle mail, copies and package shipments
  • Prepare Workers' Compensation reports as required
Job Description
 
As an Office Manager with The Menta Group, you will handle all incoming communications and visitors to the school as well as maintain current and accurate records.
 
Hours 8 a.m. to 3:30 p.m. Mon-Fri
Follows at 12 Month Corporate Calendar
Benefits & Paid Benefit Time-Off 
 

Responsibilities

  • Answer, screen and direct all incoming telephone calls
  • Fax documents, make copies, and sort and deliver mail
  • Handle incoming and outgoing package shipments
  • Greet and direct visitors
  • Maintain office supplies
  • Maintain up-to-date student records
  • Contact parents and inform school districts when student is absent
  • Maintain staff daily time records
  • Perform accounts receivable function for school
  • Prepare payroll information for school staff
  • Prepare Workers' Compensation reports as required
  • Assist corporate staff with additional duties as needed

    • Qualifications

  • Must be comfortable working in a busy fast-paced school environment
  • Must be comfortable around students with behavioral and social-emotional needs
  • Bilingual (English/Spanish) strongly preferred, but not required
  • Knowledge of modern office procedures and methods including telephone communications, office systems, and record-keeping
  • Knowledge of modern business communications and grammar, including style and format of letters and memorandum
  • Demonstrated experience with Paylocity or similar software preferred
  • Ability to establish priorities, work independently and accomplish objectives with minimal supervision
  • Proficient in Microsoft Office
  • Proficient in use of Google Docs

    • Compensation & Benefits

  • In accordance with the Pay Transparency amendment to the Illinois Equal Pay Act of 2003, information about pay ranges and employee benefits can be found at the following links:
  • Full Time Employee Benefits Overview:
  • Our benefits package includes comprehensive medical, dental, and vision insurance; paid time off (PTO); and a 403(b) retirement plan with an employer match. For more information visit:
  • https://menta.com/employee-benefits-full-time/
  • Compensation Information:
  • https://menta.com/compensation-arizona-and-illinois/
  • Please refer to the "Administrative Support" section for this position's category.
    • About Menta Academy North

    At Menta Academy North, our passionate team is deeply invested in the '3-C Ready' ethos, focusing on fostering the essential skills for College readiness, Career advancement, and conscientious Citizenship. Our educational philosophy is tailored to the unique developmental trajectory of each learner, ensuring that every student's individual needs are met with precision and care.

    Within the walls of Menta Academy North, classrooms are alive with the spirit of discovery and achievement. Our active learning environments are carefully crafted to encourage daily educational and behavioral triumphs. Here, students don’t just learn; they engage with knowledge, internalize it, and apply it, setting the stage for a lifetime of success and continuous improvement.

    Students Served: PK-21

    Professional Associations and/or Partnerships

    The Menta Education Group affiliates are members/partners with CEC, CASE, Autism Speaks, ASBA, AAPSEC, AASA, CCSSO, SEAA, ASCD, and many more associations that focus on the education of children with disabilities.

    Equal Opportunity Employer

    The Menta Education Group (“Menta”) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, sex (including sex stereotypes, sex characteristics, gender identity and gender expression), color, national origin, religion, age, pregnancy or related conditions, veteran status, sexual orientation, disability or any other basis protected under federal, state or local law.   Any individual needing assistance in making an application for any opening should contact Menta’s office.

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    About menta

    B2B - Technological infrastructure to provide your own payment and financial services.

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