Education Records & Administration Specialist

Compliance Reporting

• Data Stewardship: Conduct careful quality control reviews of data forms to make sure every field meets internal and external standards before submission.
• Regulatory Submission: Manage the accurate and timely entry of verified data into information systems and internal tracking databases.
• Audit Readiness: Maintain organized digital and physical files so the organization is prepared for internal or external compliance audits.
• Correction Coordination: Act as the liaison between corporate administration and school sites, communicating with care and clarity to request needed corrections to documentation.
• Deadline Monitoring: Enforce strict statutory notification deadlines to ensure all parties involved are informed of events within a 24-hour window

Reception and Office Support

• Front Desk: Greet visitors and serve as the first point of contact for the corporate office.
• Phones and Mail: Answer and route incoming calls, and manage incoming mail and deliveries.

Additional Responsibilities

• Deposit Recording: Record daily deposits in Sage Intacct, following established procedures.
• Accounts Payable Coding: Code vendor invoices to the correct general ledger accounts, locations, and departments for review and approval.
• Documentation: Keep supporting documentation organized and help resolve basic vendor or deposit questions.
• Office Support: Assist corporate staff with additional duties as needed.