Business Administrator II

Job Details

New ideas are all around us, but only a few will change the world. That’s our focus at JPL. We ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL.

Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.

Responsibilities:

JPL’s Earth Science Section is seeking an experienced and motivated Business Administrator II. This is an exciting opportunity to be part of an organization that conducts research in all aspects of Earth science as well as providing scientific leadership in the design, planning and implementation of space-borne experiments, missions and instruments for the Science, Implementation and Operations Division! You will be a member of the 7321 Business Team and provide administrative / analyst support to Section 321. You will execute a broad range of business functions for your assigned organization, in concert with the Business Manager.

Tasks include but not limited to:

• Assisting the Business Manager with a variety of activities including budget development and financial planning, analysis, and reporting oversight, workforce analysis, rewards and recognition, facilities, safety, and property management.
• Preparing ad-hoc, monthly and quarterly scheduled financial analyses, reports and data as requested by management for strategic planning, performance reporting and forecasting.
• Lead and/or contribute to initiatives focused on process improvement, budget streamlining, and business systems enhancement such as developing automated reports, dashboards, and business metrics using advanced query tools and multiple data sources.
• Stay informed on industry best practices and implement improvements where applicable.
• Assist in developing, coordinating, and improving procedures within the organization to meet JPL’s administrative and business requirements.
• Perform special projects and assignments as needed.
• Having broad general knowledge of safety, environmental, property and facility-related business operations.
• Assisting with the acquisitions process using various software and purchasing methods: iProcurement, Oracle Acquisitioning (POs, PSs); sole source documentation, and ServiceNow (ManTech).
• Collaborate with customers to achieve business objectives and increase the efficiency of the organization, as well as serve as a liaison on a variety of business-related issues.
• Exercise sound judgment and discretion in evaluating solutions to significant business challenges.
• Serve as a trusted advisor to internal JPL stakeholders.
• Perform ad hoc duties as needed.

Qualifications:

• Typically requires a Bachelor’s degree in Business Administration, Finance, Accounting, or related discipline with a minimum of 3 years of related experience; Master’s degree in similar disciplines with a minimum of 1 years of related experience.
• Wide-ranging experience and sophisticated knowledge in one or more of the following: budgeting, financial analysis, reporting, human resources, workforce planning, safety, property, and facility management.
• Ability to present complex findings in a clear, concise manner using graphics, tables and high-level summarization – both verbally and in writing.
•  Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Access, Outlook, etc.) and familiarity with Workday or other HRIS and applicant tracking systems or databases.
• Broad understanding and wide application of advanced principles, theories, concepts and techniques in Business Administration, Financial Planning, Workforce Administration, and Safety and Facility Management.
• Self-starter with proven track record to plan, prioritize, multi-task, complete assignments, and resolve highly complex issues independently and in a team environment.
• A successful history of establishing trust with customers and working as a strong, collaborative business lead with all levels of personnel; both business and technical.
• Ability to use tact and discretion when working with critical or confidential data.
• Strong professional characteristics: diligent, trustworthy, responsible, hardworking, and intellectually curious.  The ideal candidate takes initiative and ownership of work and possesses an improvement mentality.
• Excellent customer service, organizational, interpersonal, verbal and written communication skills.

JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee’s start date.

For further benefits information click Benefits and Perks

The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate’s job related skills, experience, knowledge, and relevant education/training.

The typical full time equivalent annual hiring range for this job in Pasadena, California.

JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law.

In addition, JPL is a VEVRAA Federal Contractor.

EEO is the Law.

EEO is the Law Supplement

Pay Transparency Nondiscrimination Provision

The Jet Propulsion Laboratory is a federal facility. Due to rules imposed by NASA, JPL will not accept applications from citizens of designated countries or those born in a designated country unless they are U.S. Citizens, Legal Permanent Residents of the U.S or have other protected status under 8 U.S.C. 1324b(a)(3). The Designated Countries List is available here.