Workplace Experience Coordinator

Onwards Together!

Illumio is the leader in ransomware and breach containment, redefining how organizations contain cyberattacks and enable operational resilience. Powered by the Illumio AI Security Graph, our breach containment platform identifies and contains threats across hybrid multi-cloud environments – stopping the spread of attacks before they become disasters.

Recognized as a Leader in the Forrester Wave™ for Microsegmentation, Illumio enables Zero Trust, strengthening cyber resilience for the infrastructure, systems, and organizations that keep the world running.

Location: 5 on-site days a week in Sunnyvale, CA
(Contract, Part-Time)

Our Team's Vision:

This role offers strong exposure to Workplace Services and a clear path to grow into a full-time role with increased ownership across office operations and workplace programs.

We are hiring two Workplace Experience Coordinators (Contract, Part-Time) to support daily office operations at our Sunnyvale HQ. These roles play a key part in delivering a seamless, welcoming, and secure workplace experience for employees, visitors, and vendors.

Your Impact:

This position is highly visible and operationally important, with strong potential to grow into a full-time opportunity over time.

Schedule & Flexibility

We are hiring for two shifts (Monday-Friday, on-site in Sunnyvale):

• Morning shift: 7:00 AM - 12:00 PM

• Afternoon shift: 12:00 - 5:00 PM

While each role has a defined schedule, flexibility is appreciated based on business needs. This may include supporting occasional additional hours, providing coverage across shifts, and assisting with limited remote administrative tasks when applicable.

Compensation

Hourly rate in the range of $30-$40/hour, depending on experience.

Key Responsibilities

• Serve as the primary point of contact for employees, visitors, and vendors, delivering a warm and professional experience

• Manage visitor check-in, badging, and compliance

• Ensure adherence to office security protocols

• Oversee front-of-house operations with strong ownership

• Receive and manage deliveries and keep common areas organized

• Support employees with workplace needs and logistics

• Coordinate vendors and daily office activity

• Support office amenities programs, including catering planning and management

• Partner with Workplace, IT, and Security teams

• Support operational tracking and reporting

• Assist with expense tracking and cost allocation

Your Toolkit:

• Strong communication skills and professional presence

• Reliable, punctual, and highly accountable

• Service-oriented with strong attention to detail

• Comfortable in fast-paced environments

• Tech-savvy and quick to learn new tools

• Good judgment and awareness of security standards

Preferred Experience

• Spanish language skills are a plus, helping facilitate communication with

vendors and janitorial teams

• Experience in front desk, hospitality, or workplace operations

Our Commitment

Illumio believes that an environment of unique backgrounds, experiences, viewpoints, and individual contributions creates a culture of belonging, drives our future, and makes us stronger together in support of our customers and their success.

All official job offers from our company are extended directly by our recruitment team and will be sent through an official E-Signature document for your review and signature. Please be aware that we do not ask for any personal information in the process of extending offers of employment, such as financial details or social security numbers. Upon acceptance of any offer, we will request such information as part of the onboarding process prior to or on your first day of employment, and only after completing a background check through an authorized third-party vendor. If you receive any communication asking for personal details outside of these processes, please contact us immediately to verify the authenticity of the request. Your security is important to us, and we are committed to a safe and transparent hiring experience.

For roles in San Francisco and Los Angeles: Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Illumio will consider for employment qualified applicants with arrest and conviction records.