Accounts Payable Specialist

Invoice processing: Manage roughly 200–300 invoices per week; verify vendor, invoice number, date, amount, entity, PO, and coding using approved guidance; investigate duplicate alerts before processing

Matching and controls: Perform two-way and three-way matching; verify receipts, service approvals, payment terms, tax, freight, and exemption support; resolve or escalate discrepancies before payment

Exception resolution: Work with Procurement, Receiving, requesters, and vendors to resolve missing receipts, insufficient PO funds, billing errors, and approval delays; track hold reasons, owners, and next action dates

Vendor and payment support: Respond professionally to payment inquiries; obtain corrected invoices and credit memos; track credits and refunds; prepare payment support under established approvals and safeguards, including duplicate-payment checks for automatic debits

Month-end support: Identify unbilled vendor and contractor costs; provide accrual support and reconcile vendor statements and AP records; coordinate coding questions and close items with Accounting

Process improvement: Identify recurring exceptions and their causes; recommend practical fixes; update procedures and support approved workflow improvements, system testing, and cross-training

Own the follow-through: Organize the queue by due date and risk, follow up promptly, and close the loop with vendors and internal partners

Ask and investigate: Question unclear or inconsistent information, use supporting records to understand the issue, and bring recommendations to the supervisor

Collaborate and protect controls: Work constructively across functions, communicate blockers early, handle sensitive information carefully, and preserve required approvals and documentation