Senior Executive Assistant to CEO (m/f/d)

About Codesphere

Codesphere is a Virtual Cloud Provider from Germany building the future of sovereign cloud infrastructure. Our platform gives enterprises and governments full sovereignty without giving up modern cloud capability – a vision recently validated by a series of multi-million European government tenders.

Since our founding in Karlsruhe in 2020, we’ve expanded into an international team of 60+ experts. Based in Karlsruhe and Munich and backed by top-tier investors, we are chasing a bold vision.

We’re scaling fast and would love for you to join us and grow alongside us 🚀

About the role

As Senior Executive Assistant to Elias Schneider, the CEO and co-founder of Codesphere, you'll be the operational backbone that keeps Elias focused on what matters most. This is a demanding, high-trust role at the center of a fast-scaling company. You'll have visibility into nearly everything, and the way you manage time, information, and priorities will directly shape how effectively our Elias leads.

No two days look the same: priorities shift, travel comes up at short notice, and you'll be the person making sure the right things still happen at the right time. In return, you'll work shoulder-to-shoulder with our founder, sit close to every major decision, and play a real part in Codesphere's growth story.

What you'll drive

• Own and prioritise the CEO's calendar and coordinate complex international travel – protecting focus time, resolving scheduling conflicts, arranging flights, hotels, local transport, and keeping expense reports accurate and on time

• Manage the inbox, organising, prioritising, and surfacing what needs the CEO's attention

• Organise meetings and keep them on track: handling logistics, collecting materials, tracking action items, and following up on deadlines

• Act as a trusted gatekeeper and first point of contact, managing incoming requests and communicating on the CEO's behalf with internal and external stakeholders

• Keep the CEO one step ahead by anticipating needs, flagging what's urgent, and handling the details before they become problems

• Support a range of ad hoc projects and day-to-day operational tasks as they arise

What makes you a great fit

• At least 8 years of experience as an executive assistant in one or two fast-paced environments

• Professional working proficiency in both German and English

• Reliability and an eye for detail: you catch the small things and take pride in accurate, high-quality work

• A proactive mindset: you don't wait to be told what to do; you look for ways to be helpful and enjoy solving problems independently

• Discretion: you understand the importance of confidentiality and handle sensitive information with the utmost integrity

• You'll be primarily based in our Karlsruhe office, with the option to work from home on a regular basis

• Calm and adaptable when plans change, able to pivot between different tasks quickly

What's in it for you

• 30+ vacation days – including Christmas Eve and New Year's Eve, adding up to 32 days per year

• Meal allowance – up to 15 digital meal vouchers per month, worth up to €7.67 each

• Flexibility – hybrid work setup with mobile work options and flexibility around core hours

• Steep learning curve – fast-moving environment, real ownership, and a front-row seat to scaling a company

• Job-Rad – lease a bike through us, tax-free

• Gym access – stay active on site (Karlsruhe office only)

• Employee events – from team offsites to regular get-togethers

• Company pension scheme – company-supported pension to set you up for later

• Great public transport links – both offices are within walking distance of tram and metro stops