Job Description
The Project Manager delivers assigned Flow projects and workstreams across the full project lifecycle (Concept → Design Development → GFC Documentation → FF&E Selection → Site Execution → Handover), managing day-to-day scope, schedule, coordination, and documentation under the direction of the Senior Project Manager and Head of Design Management. The role covers Flow's full project taxonomy--ground-up developments, conversion projects, third-party standard conversions, and tenant improvements/fit-out. The Project Manager is the operational engine of delivery--running programs, tracking actions, driving the RFI/submittal cycle, and keeping cross-discipline coordination moving across architecture, interior design, structural, MEP, and landscape teams, while maintaining rigorous documentation discipline and escalating risk and change early.
Responsibilities
Maintain project programs, milestones, and action logs; track progress against baseline and flag slippage early
Coordinate day-to-day across architecture, interior design, structural, MEP, and landscape teams, chasing deliverables and closing open items
Manage the RFI, submittal, and approval cycle, enforcing agreed turnaround times
Maintain project documentation under version control in the CDE; keep registers current and accurate
Prepare and issue meeting minutes, progress reports, and trackers to the Senior Project Manager on a defined cadence
Review consultant and contractor deliverables for completeness against scope and brand standards
Log changes and variations into the register; support cost-alignment and formal approval routing
Support risk identification and maintain the risk register with documented mitigation actions
Coordinate site queries and support execution, escalating technical issues to the relevant discipline lead
Support handover—compile as-built and FM documentation and drive close-out checklists to completion
Ideal Background
6–10 years of experience in project management on mid- to large-scale real estate development projects
Background at a real estate developer, project management consultancy, or tier-one contracting or consulting firm, with direct exposure to design-through-delivery project management
Delivery support experience on at least 2–3 mid-to-large real estate projects across ground-up, conversion, and/or fit-out types
Working coordination experience across architecture, interior design, structural, MEP, and landscape disciplines
Strong documentation, tracking, and reporting discipline
Familiarity with FIDIC/AIA contract principles
Proficiency in Primavera P6 or MS Project, Procore or equivalent CDE platform, Bluebeam Revu, AutoCAD, and Revit (review level)
Comfortable with AI-assisted PM and productivity tools (Monday, Airtable, Notion)
We take care of our people so they can do their best work.
- Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
- Time Off PTO and paid holidays.
- Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
- Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.
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Job Details
- Category
- Design
- Employment Type
- Full Time
- Location
- Bay Harbor Islands, FL
- Posted
About Flow
Flow aims to create a superior living environment that enhances the lives of our residents and communities by developing, acquiring, owning, and managing multifamily apartment buildings and the services and technology inside those buildings.
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