Executive Administrative Partner, Office of the Chief People Officer

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

The Aerospace Corporation is seeking an Executive Administrative Partner to provide strategic administrative support to the Chief People Officer (CPO) and Deputy People Officer (Deputy DPO). As an integral member of the People Operations Leadership Team and organizational focal point, the Executive Administrative Partner will ensure that administrative functions enable and achieve operational efficiency and organizational effectiveness. This role supports the Chief People Officer with Executive leadership and Board-related coordination that involves highly sensitive and confidential information management. The Executive Administrative Partner works collaboratively with their peers and broader Administrative Operations team to provide exemplary customer service to our workforce, external partners and customers.

This position is 100% onsite in El Segundo, CA.

What You’ll Be Doing

• Serve as the lead executive administrative coordinator on behalf of the CPO and DPO

• Engage and coordinate with senior leaders, various levels of management, Board of Trustees, external partners and customers

• Organize and prioritize critical issues and information to facilitate responsiveness and efficient decision making​

• Lead special projects, track, manage and develop plans to achieve milestones within schedule

• Establish and maintain administrative organization structure of meeting notes, briefings, white papers and decisions for the People Operations leadership team and broader People Operations organization

• Provide support when needed to Corporate and People Operations initiatives and events

• Establish and continuously improve upon administrative processes and introduce best practices that enable and achieve operational efficiency and deliver optimal customer service

• Manage group, corporate, and customer reports/deliverables/org charts (compile/edit/publish)

• Prepare and send correspondence, emails, letters, presentations on behalf of executive(s) 

• Provide input on corporate and organizational activities and decisions, with follow-up communications and coordination

• Execute proactive, and complex calendar, meeting, event planning, and data management

• Develop and manage CPO and DPO travel planning and expense reporting

• Provide mentoring, training and coverage when needed for the Administration Operations team  

What You Need to be Successful

Minimum Requirements:

• High School Diploma, GED or equivalent

• Prior experience providing C-Suite/Executive level administrative support

• Mastery of administrative skills: project management, organization, attention to detail, exceptional communication skills (verbal & written)

• Expert-level technological fluency in Microsoft Office applications (i.e., Outlook, Excel, Word, PowerPoint, Teams, SharePoint) with confidence (and demonstrated ability) to quickly learn and navigate new technology platforms

• Mastery of communication & interpersonal skills: leadership, collaboration, proactive problem-solving, emotional intelligence, judgment, business acumen, and decision making

• Ability to rapidly adapt to changing environments and anticipate executive, team and organization needs

• Ability to manage and protect highly sensitive and confidential information

• Ability to work independently and proactively deliver innovative solutions and resolve issues with minimal direction

How You Can Stand Out

It would be impressive if you have one or more of these:

• Experience with enterprise software packages such as Workday, Concur, SAP

• Experience conducting data analysis

• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices

• Current/Active TS/SSBI/SCI security clearance

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.  The grade-based pay range for this job is listed below.  Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min - Max)

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change   
• Engage with Impact   
• Foster Innovation   
• Deliver Results  

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type.  A few highlights include:

• Comprehensive health care and wellness plans

• Paid holidays, sick time, and vacation

• Standard and alternate work schedules, including telework options

• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire

• Flexible spending accounts

• Variable pay program for exceptional contributions

• Relocation assistance

• Professional growth and development programs to help advance your career

• Education assistance programs

• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at peoplemangmnt.mailbox@aero.org . You can also review Know Your Rights: Workplace Discrimination is Illegal.