Project Security Advisor

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

This role is Hybrid Ottawa Ontario

Project Security Advisor

Position Summary

The Project Security Advisor will support various projects from a government security compliance perspective. This individual shall be able to demonstrate sound judgement and be able to anticipate risks to projects and timelines when obtaining government security approval when subcontracting services which include security requirements specific to the Project.

Government Security Compliance support will involve other Thales Units and suppliers external to Thales. External customers would primarily be Government of Canada. 

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Key Areas of Responsibility

• Process Security Clearance applications, conduct Controlled Goods Assessments and maintain records.
• Prepare and maintain project security plans outlining all government security regulations specific to the project.
• Stay apprised of the evolution of the project by attending various internal and external reviews, meeting, etc.
• Establish and maintain resource lists for the project to ensure all personnel are cleared appropriately based on their role.
• Develop Security Requirement Check Lists (SRCL) specific to subcontractors for the Project.
• Process Requests for Visits (RFVs) and oversee the procedures for internal visitors.
• Advise of project physical security requirements, ensure they are taken into account within the facility and that they continuously meet the appropriate security guidelines set out by the Contract Security Program (CSP).
• Coordinate the tracking, storage and delivery of outgoing and incoming classified documentation.
• Perform regular audits to ensure all areas of corporate and government security programs are being adhered to.
• Support the Security Manager as required when audits are performed by Group and Government bodies.
• Inspections: Physical Security, Document Safeguarding, COMSEC and Controlled Goods.
• Provide ongoing basic education and awareness to employees.
• Monitor risks, escalate issues and propose action plans or solutions.
• Act as an Alternate Company Security Officer (ACSO).
• Act as a Designated Official (DO).
• Participate in the preparation of bids and proposal packages following the internal bid process.
• Foster a spirit of teamwork and unity among department members that allows for cohesiveness, support, and working effectively together to enable each employee and the department to succeed.

Minimum Requirements

• 5+ years industry experience (defence and/or government).
• Working knowledge of the Contract Security Program and Controlled Goods Program.
• Working knowledge of the Security of Information Act (formerly the Official Secrets Act).
• Willingness to be appointed as a Designated Official under the Controlled Goods Program.
• Willingness to be appointed as an Alternate Company Security Officer (ACSO) under the Contract Security Program.
• Recognized for ability to engage stakeholders at all levels of the organization and externally with customers.
• Strong business acumen and ability to identify and address issues within a complex business environment.
• Capable of developing strong relationships across the business through excellent customer service.

Physical Demands

• Primarily office work environment. Some field work may be possible.

Special Position Requirements

• Schedule: 40 hours per week.
• Physical Environment: Hybrid (onsite and/ at home)
• Travel:  May be required to travel both domestically and internationally

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $60 – $70,000 -$94,000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls 5within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description.  All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.