Executive Assistant to VP

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems (MS) is seeking an experienced Executive Assistant to support our Human Resources (HR) senior leadership team and the Vice President of Human Resources in Linthicum, Maryland. Enjoy competitive pay and comprehensive benefits, along with a culture where your voice is valued.  You will be joining a team of passionate professionals providing real-life solutions to our world’s biggest challenges. 

The Executive Assistant to the Vice President of Human Resources is at the center of day-to-day human resources team operations in Mission Systems. Located on-site in Linthicum, Maryland, the Executive Assistant handles details of a highly confidential and critical nature, collects and prepares information and presentations for use in discussions of internal and external executives, plans and supports meetings, and manages the Vice President’s calendar and travel and provides administrative support to other members of the human resources leadership team.   Requires a proven ability to handle contacts of a sensitive nature inside and outside the company and experience supporting senior level executives, as well as experience with customers, vendors and visitors.

The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and demonstrate a capability to take on new and unfamiliar tasks/technologies.   Strong project management and multi-tasking skills will be necessary as will emotional intelligence, integrity, and the ability to handle sensitive information with tact, diplomacy, discretion, and sound judgment.

The selected candidate will be responsible for, but not limited to, the following:

• Serves as a focal point for the Vice President’s office and communicates with internal and external customers and executives, professionally representing the corporation.
• Performs office functions such as arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering correspondence.
• Assists in maintaining collaboration electronic sites, and department and programmatic folders.  Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
• Makes domestic and international travel arrangements and prepares expense reports.
• Provide day-to-day coordination and administrative support across multiple HR processes and projects.
• Assist with meeting scheduling, agenda preparation, and logistics coordination.
• Support planning and execution of HR events, including employee engagement activities, meetings, and recognition events.
• Operates independently to meet requirements of leadership team and offers expertise to assist others.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Collaborates with administrative professionals in related organizations as required.

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow-through.

The position is located on-site in Linthicum, MD and is eligible for a 9/80 work schedule.  The position may also require occasional nonstandard work hours.

Basic Qualifications:

• High School Diploma or GED with minimum 8 years of relevant experience OR
• Associate’s degree  with  minimum 6 years of relevant experience OR
• Bachelor’s degree with  minimum 4 years of relevant experience OR
• Master’s degree with  minimum 2 years of relevant experience
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements for senior executives in large organizations
• Proficiency in Microsoft Office applications (MSWord, Excel, Access, PowerPoint, Teams, OneDrive) and related software programs
• Experience with travel and expense reporting systems as well as other enterprise systems (such as Concur, ITRIP, I-Buy, SAP)
• Experience participating in and hosting in-person and remote teleconference meetings (using as Zoom, MS Teams)

Preferred Qualifications:

• Interest in growing and developing in the HR field.
• Associate’s or Bachelor’s degree and/or professional certification related to an administrative discipline, business administration or human resources
• Demonstrated business acumen and analytical skills
• High level of integrity and interpersonal skills to handle sensitive and confidential situations
• Able to interact successfully with individuals at all levels of the organization
• Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Able to work collaboratively across functional boundaries, ensuring deadlines are met
• Experience using, editing and maintaining file storage sites and collaborative webpages such as SharePoint

Primary Level Salary Range: $75,500.00 - $125,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.