Human Resources Specialist

NASA•Bay Saint Louis, Mississippi• Full Time

Posted 5 hours ago• People & HR• Mechanical

Compensation

$61,722–$97,087/year

Job Description

Summary

This position is responsible for processing personnel actions and maintaining the accuracy of official personnel records. The incumbent supports and performs personnel action processing in an automated HR system and conducts reviews of electronic Official Personnel Folders to ensure completeness, accuracy, and compliance with federal regulations.

Accepting applications

Open & closing dates

04/24/2026 to 04/30/2026

This job will close when we have received 75 applications which may be sooner than the closing date.

Salary $61,722 - $97,087 per year Pay scale & grade GS 9 - 11

Location

Who Can Apply

Veterans who are eligible for Veterans Recruitment Act (VRA), Veterans Employment Opportunity Act (VEOA), who are 30% or more disabled, or disabled veterans who have completed a VA training program This position is also open to: Current permanent federal employees of an excepted service agency with an OPM interchange agreement NASA term employees with conversion eligibility under the NASA Flexibility Act of 2004

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Duties

Duties described below are at the highest grade advertised. Duties assigned at lower grade levels will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee.
Conducts review of employee and position data in various agency systems such as USAStaffing, eOPF and ePDS to process actions, identify errors and make corrective action when necessary to ensure accuracy.
Independently reviews, validates personnel data and documentation in various systems to ensure personnel action requests (PAR) are accurately coded and completed in compliance with federal regulations, agency policies and procedures.
Participates in biweekly and monthly audits of personnel actions and data entry or processing operations. Conducts review of actions and identifies errors.
Conducts comprehensive Electronic Official Personnel Folder (eOPF) validations to ensure personnel records are complete, accurate, and properly documented, including benefits and retirement-related forms.
Interprets and applies a range of HR principles, policies, methods and practices to identify, assess, analyze, and supports the organization to improve HR products and services and recommend HR solutions.

Requirements

This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S.
This position may require a one-year probationary period. If selected, the requirement to serve such period will be determined by Title 5 of the Code of Federal Regulations, Part 11. **See Additional Information section**
Current Federal employees must meet qualifications, time in grade, and 90 days after competitive appointment requirements by the closing date of the announcement.
Position subject to pre-employment background investigation or higher-level clearance. Investigation/Clearance may differ and be required based on the duty location/Directorate/Division/Branch requirements.
Financial Disclosure, Drug Testing, and/or the Travel Requirements for this position may differ and be required based on the duty location/Directorate/Division/Branch requirements.

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

To qualify for GS-09 level, you must have:
a) One year of directly related specialized experience equivalent to the GS-07 level:

Assisting with the processing of personnel actions in an automated HR system, ensuring required documentation is present;
Reviewing personnel records for completeness and accuracy;
Applying basic knowledge of federal HR policies, procedures, and regulatory requirements;
Identifying discrepancies in personnel or benefits documentation and referring issues for correction.

OR
b) Completed all requirements for a master's or equivalent graduate degree in an appropriate field
OR
c) Completed 2 full academic years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree in an appropriate field
OR
d) LL.B or J.D, if related
OR
e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

To qualify for GS-11, you must have:
a) One year of directly related specialized experience equivalent to the GS-09 level:

Independently processing a full range of personnel actions in an automated HR system, ensuring accuracy of data and appropriate legal authority codes;
Conducting comprehensive Electronic Official Personnel Folder (eOPF) validations to ensure records are complete, accurate, and compliant with federal requirements;
Interpreting and applying federal HR regulations related to personnel actions, benefits, and retirement coverage;
Identifying and resolving discrepancies in personnel, benefits, and retirement documentation that could impact employee entitlements.

OR
b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field
OR
c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field
OR
d) LL.M., if related
OR
e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job.

NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit https://www.nasa.gov/careers/how-to-apply/#Artificial-Intelligence to review NASA's guidance on the use of AI tools during the application process.

If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a colleges or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to http://ope.ed.gov/accreditation/.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

All degrees must have been received in the year of, or any year subsequent to the original date of accreditation.

Evaluation

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this position based on how well you meet the qualifications and eligibility requirements listed in this vacancy announcement. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the assessment questionnaire. Overstating your qualifications and/or experience in your application materials or assessment questionnaire may result in your removal from consideration.

These competencies will be assessed using technical assessments. They may also be evaluated during a structured interview:

Accountability
Attention to Detail
Customer Service
Decision Making
Flexibility
Integrity/Honesty
Interpersonal Skills
Learning
Oral Communication
Problem Solving
Reading
Reasoning
Self-Management (Achievements)
Stress Tolerance
Teamwork
Information Management
Technical Competence
Technology Application

The USA Hire Assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

NASA considers paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Under NASA's quality grouping process, applicants will be assessed on the position competencies and placed in one of three groups identified and defined below:

Best Qualified Group - Applicants who demonstrate a superior level of all evaluation criteria.
Highly Qualified Group - Applicants who demonstrate a satisfactory level of the evaluation criteria.
Qualified Group - Applicants who demonstrate the basic qualifications, with general knowledge, skills, and abilities.

Candidates eligible for ICTAP/CTAP, reemployment priority or priority consideration will be referred before other candidates, as necessary. If no such candidates apply or are eligible to be referred, the following candidates will be sent to the hiring official for employment consideration:

Best Qualified merit promotion candidates. Highly Qualified merit promotion candidates may also be referred, if additional candidates are needed.
Qualified candidates eligible for consideration under Schedule A or VRA in accordance with veterans' preference rules, as applicable.
Qualified candidates that are eligible for special hiring authorities or non-competitive hiring authorities.

NASA will not ask you to disclose criminal history record information during the application process or before we make a conditional/tentative offer of employment. If you apply for this position and are selected, NASA will conduct a suitability/security background investigation after you accept a tentative job offer. If you feel you are asked to disclose your criminal history before you accept a tentative offer and wish to file a complaint within 30 days, please contact: [email protected].

Required Documents

All submitted resumes must not exceed two (2) pages in length. Resumes longer than two pages will be rejected by USAJOBS. Applicants are strongly encouraged to prioritize including experience and relevant qualifications that directly align with the position advertised. All work experience and accomplishments must be associated with dates (month/year) to allow for accurate qualification assessment.

A complete application package includes a resume, required documents and completion of the vacancy announcement questionnaire. Please see this guidance: . Your resume should describe your specialized experience and support your answers to the vacancy announcement questionnaire.

Please note: if any of the following types of information are included on your resume, your application package will be disqualified:

Classified or government sensitive information.
Social Security Number (SSN)
Photos of yourself
Personal information, such as age, gender, religious affiliation, etc.
Encrypted and digitally signed documents

If your resume contains any of the above information, you must redact that information prior to the submission of your application.

The following documents are required:

Resume

To be found qualified on the basis of education, you must provide a copy of your college transcript that fully demonstrates you meet the requirements listed in the Qualifications section. You may provide either an unofficial transcript or a copy of an official transcript. Failure to provide a complete copy of your college transcript that shows you have completed degree program or coursework may result in you being found not qualified for the job and you may lose consideration.

There may be other supporting documents (Notification of Personnel Action SF-50, licenses, certification, veterans preference, transcripts, etc.), depending on your answers to the questionnaire and job announcement description, that you may have to submit, please verify your application. Do not submit an OF-306 with your application.

If you are a surplus or displaced employee (CTAP and ICTAP), submit proof that you meet the requirements for CTAP/ICTAP. This includes copies of your agency notice, most recent Performance Rating and most recent Notification of Personnel Action (SF-50) noting current position, grade level, and duty location.

If you are a veteran and you are claiming veterans' preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. For more information on veterans' preference and possible other supporting documents that you may have to submit, please visit FedshireVets.

If you are applying for consideration under the Military Spouse Appointing Authority, you must provide:

Spouse of a member of the armed forces on active duty: documentation showing 1) your spouse's active duty status and 2) your marriage to the member of the armed forces (i.e., a marriage certificate or other legal documentation verifying marriage).
Spouse of service members who incurred a 100% disability because of the service member's active duty service: documentation showing 1) the member of the armed forces retired, or was released or discharged from active duty, with a disability rating of 100 percent; and 2) documentation of marriage to the member of the armed forces (i.e., a marriage license or other legal documentation verifying marriage).
Spouse of service members killed while on active duty: documentation showing 1) the member was released or discharged from active duty due to his or her death while on active duty; 2) the member of the armed forces was killed while serving on active duty; 3) proof of the widow or widower's marriage to the member of the armed forces (i.e., a marriage license or other legal documentation verifying marriage); and 4) a statement certifying that the individual seeking to use the authority is the un-remarried widow or widower of the service member.

Official documents are required at the time of appointment for verification of eligibility and qualifications.

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.