Executive Assistant

Loft Orbital•Abu Dhabi, 01, AE• Full Time

Posted 6 months ago• Business & Finance

Job Description

Wanna join the adventure?

We are looking for a highly capable and detail-oriented Executive Assistant to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.

You must be sharp, discreet, and proactive, able to anticipate needs before they arise and

manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.

About this Role:

Own and manage the CEO’s professional and personal calendar end to end including

board meetings, leadership offsites, personal appointments, and family events

Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up

Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed

Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel

Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency

Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time

Handle sensitive information with the highest level of confidentiality and professionalism

Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times

Must Haves:

Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives

Exceptional organizational skills with the ability to manage multiple priorities and deadlines

Excellent written and verbal communication skills in English. Arabic is a plus

High level of discretion, integrity, and trustworthiness

Strong problem-solving ability and resourcefulness in high-pressure situations

Comfortable managing both professional and personal tasks in a blended role

Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.