PMO Manager Space System strategic projects

Job Description:

An opportunity has arisen for a PMO Manager within Airbus Defence and Space, Getafe (Madrid). The selected candidate will join the Project Management Office in the Strategic Projects, playing a key role as a co-pilot to the Project Manager, proactively driving various project management processes. This includes disciplines such as:

- Project Governance and Communication

- Integrated Planning

- Risk and Opportunity Management

- Preparation of Reviews

- Internal and External Reporting

- Project Management Data

This role reports hierarchically to the Head of PMO for EOS but is functionally embedded within the Space Systems strategic projects, which is a critical initiative for Airbus.

Responsibilities (shared with the rest of the PMO team):

- Maintain the Project Management Plan and ensure the program’s adherence to this plan.

- Manage the Project Management digital ecosystem to operate the program (e.g., Unified Planning, ADProjects, ARM, collaboration tools).

- Prepare and facilitate meetings and support preparation of milestones.

- Support the Project Manager in planning and preparing Maturity Gates.

- Maintain the program’s action register and drive the timely closure of actions.

- Coordinate preparation of reports in various formats for both internal and external customers.

- Ensure consistency among all contractual, financial, and technical requirements and coverage in the Project Management Plan (in close cooperation with the Project Controller, Customer Contract Manager, and Technical Manager).

- Maintain the program’s integrated plan in the appropriate toolset (e.g., Unified Planning), embedding inputs from all contributing stakeholders.

- Identify, track, and communicate the program’s critical path, proposing measures to shorten it.

- Track program progress and provide visualization and early warning of potential issues to allow for early mitigation, anticipation, and data-driven decisions.

- Act as the strategic interface between departments and functions, ensuring effective performance management and early warning for potential issues.

- Maintain the Risk and Opportunity (R&O) Management Plan of the program.

- Maintain the R&O register, including the facilitation of capture and assessment of risks and opportunities.

- Drive the definition and follow-up of R&O mitigation actions.

- Proactively seek out and implement improvements in your way of working, and in the overall execution of the program.

- Support project’s improvement governance and contribute to the achievement of its improvement objectives.

- Ensure consistency and integration between risk management, planning, and workload data, providing a unified and accurate view of project status and performance.

- Establish and maintain data governance processes to guarantee the reliability and coherence of information across different functions and systems.

- Produce Project History Report (yearly).

- Supervise overall Changes, to trigger CCN issues and build the relevant case.

- Interface with the S&OP process, to ensure consistency between the functions' needs and project budget.

Requirements:

- Degree-level education in Engineering or Business Administration.

- Previous experience in leading projects or as a PMO Manager is desired

- PMP certification is highly desirable

- Experience in managing/working with a project schedule.

- Experience in managing risks and opportunities, either as a risk manager or a project member.

- Excellent communication and facilitation skills.

- Ability to work across functions, and to influence and persuade program stakeholders amid conflicting priorities.

- Experience with typical office applications and generally well-versed in digital tools is desired

- Experience in standard scheduling tools (e.g., Unified Planning, MS Project, Primavera) is desired.

- Experience in using the Airbus tool for risk and opportunity management.

- Experience working in international teams and environments.

- Fluency in English is mandatory.

At Airbus, we support you to work, connect, and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

This position requires identifying potential risks associated with non-compliance, as well as a commitment to act with integrity, which is the foundation of the company’s success, reputation, and sustained growth.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.