Office Manager

YOUR MISSION

The Office Manager serves as the operational backbone of their True Anomaly site - keeping the office running smoothly, managing vendor relationships, and ensuring employees have everything they need to do their best work. This is a senior individual contributor role requiring strong judgment, vendor management experience, and the ability to operate independently while staying tightly coordinated with Facilities leadership.

Responsibilities

Office Operations

• Own day-to-day office operations at your site — the space is clean, stocked, organized, and functional at all times

• Manage office ordering and inventory including, supplies, snacks, beverages, equipment, and general office goods

• Oversee desk assignments, seating logistics, and workspace organization, in partnership with people team

• Support hybrid and remote workplace logistics as needed

• Anticipate operational needs and solve problems before they surface to employees or leadership

Vendor Management

• Own and manage vendor relationships for your site: cleaning services, food and beverage, maintenance, equipment, and other office service providers

• Negotiate and manage vendor contracts and service agreements in partnership with Facilities leadership

• Hold vendors accountable to service standards and escalate when needed

• Identify opportunities to improve vendor performance or reduce costs

Facilities Coordination

• Serve as the on-site operational liaison for facilities — safety, cleanliness, repairs, and space efficiency

• Coordinate office moves, reconfigurations, and space updates including furniture and interior changes

• Partner with the Facilities team on space planning and site-level projects

• Manage and track facilities-related issues and escalations through to resolution

Onboarding & Visitor Logistics

• Manage desk inventory, ordering, and assignment including new hire desk setup and readiness

• Serve as the on-site contact for visiting employees and guests

• Partner with the People team on space and desk logistics to support day-one readiness

Cross-Functional Partnership

• Partner with IT, Facilities, and People teams to keep site operations aligned with broader organizational needs

• Partner with People team to help execute employee events, on/offsites, wellness initiatives, etc.

• Communicate office updates, operational changes, and logistics clearly to employees and leadership

• Serve as a backup to the executive operations team when needed

Requirements

• 5+ years of experience in office management, facilities coordination, or a related operations role

• Proven vendor management experience including contract oversight and vendor accountability

• Strong organizational skills with high attention to detail and follow-through

• Comfortable operating independently and making sound judgment calls without constant escalation

• Clear, professional communicator with employees and senior leadership alike

• Ability to travel occasionally between True Anomaly sites (up to 10%)

• You have a passion for workflows, efficiency, and consistency, paired with a meticulous attention to detail and the ability to manage multiple complex projects simultaneously

• You have a proactive problem-solving mindset, anticipating challenges and addressing potential risks before they escalate

• You have proven experience in building cross-functional partnerships and influencing stakeholders at all levels of the organization to drive alignment and results

• You have excellent communication skills; spoken and written

• You are comfortable with ambiguity and change in a fast-paced environment

• You have demonstrated ability to influence and build relationships at all levels of the organization.

COMPENSATION:

• Base Salary: CA $85,000 - $105,000
• Equity + Benefits including Health, Dental, Vision, HRA/HSA options, PTO and paid holidays, 401K, Parental Leave

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education and experience.

ADDITIONAL REQUIREMENTS

• Work Location: Onsite 5-days; this role will be based out of our Long Beach office.

• Travel: Occasional travel to Colorado.

• Work environment is in a standard office, working at a desk or in a production factory.

• Physical demands may include frequent standing, sitting, walking, bending, and lifting or carrying items up to 20lbs.

This position will be open until it is successfully filled. To submit your application, please follow the directions below. #LI-Onsite