Recruiting Coordinator

Xona is the navigational intelligence company bringing real-time, centimeter-level certainty to any device, anywhere on Earth.

With Pulsar – the world’s most advanced PNT satellite infrastructure in Low Earth Orbit – Xona will offer a future-proof, backwards-compatible global positioning system optimized for absolute precision, superior power, and robust protection.

We're seeking a contract Recruiting Coordinator to support the rapid growth of our technical land mission-critical teams. In this role, you will work directly with our Recruiter and recruiting team to coordinate complex interview process, deliver a high quality candidate experience, and keep hiring moving efficiently. This is a hand-on role ideal for someone who communicates clearly and enjoys supporting high-bar technical hiring.

What You’ll Do

• Coordinate in person end-to-end interview scheduling for highly technical roles across flight software, hardware, RF, GNSS, systems, and operations teams

• Own complex interview loops involving cross-functional stakeholders, executives, and external partners often across multiple time zones

• Work directly with Xona’s Recruiter and hiring teams to keep hiring processes moving quickly and efficiently

• Serve as point of contact for candidates, delivering a professional, responsive, and high-bar candidate experience aligned with Xona’s mission

• Maintain accurate and up-to-date candidate records, interview feedback, and hiring status in Ashby, our in house applicant tracking system (ATS)

• Proactively troubleshoot scheduling conflicts, last-minute changes, and process gaps in a fast-moving aerospace startup environment

• Contribute to recruiting operations improvements as Xona continues to scale its team and hiring processes

Required Qualifications

• 2+ years of experience as a Recruiting Coordinator, Talent Coordinator, or HR Coordinator in a fast-paced, in-house environment

• Proven experience scheduling complex interview loops for technical roles

• Hands-on experience with our ATS, Ashby (Greenhouse, Lever, or similar acceptable)

• Strong organizational skills and attention to detail, with the ability to manage multiple roles and priorities simultaneously

• Clear, concise written and verbal communication skills

• Ability to operate independently, anticipate needs, and adapt quickly in a startup setting

• Comfort working in a contract role supporting evolving and sometimes ambiguous hiring needs

• In office coordination 5 days a week

Desired Qualifications

• Familiarity with technical hiring for software, embedded systems, hardware, or RF roles

• Prior experience working at an early-stage or high-growth startup

• Exposure to export control–sensitive hiring environments (ITAR/EAR awareness is a plus)

• Strong recruiting operations mindset with an interest in process improvement and scaling systems

• Passion for space, satellite technology, or Xona’s mission to build next-generation positioning, navigation, and timing (PNT) infrastructure

• Experience supporting recruiting teams in aerospace, space, defense, or other deep-tech industries

For U.S. Roles: To comply with U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the United States (i.e. Green Card holder), or other protected individual as defined by 8 U.S.C. 1324b(a)(3).

For U.K. Roles: To comply with U.K. regulations, this role requires Baseline Personnel Security Standard (BPSS) checks, and successful candidates must be eligible to obtain UK Security Clearance (SC).

For Canada Roles: Successful candidates must obtain and hold a security clearance at the reliability status level, and pass security assessment for the Canadian Controlled Goods Program (CGP) and ITAR.

We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.