Fleet Vehicle Specialist II/III

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

Job Summary

The Property and Fleet Management team is part of a nationwide Facilities organization which contributes vital skills and expertise to support our technical programs and is responsible for the management and oversight of accountable property.  The Fleet Vehicle Specialist II/III is a part of the existing team of experienced personnel focused on executing critical fleet vehicle management actions, supporting the department’s administrative projects, and contributing to ensuring compliance with all regulatory requirements. 

This role is responsible for executing Corporate vehicle actions. It collaborate with Fleet/Property team and management to ensure that Corporate vehicles are maintained in safe, readily available conditions for drivers and custodial organizations. This position maintains fleet service records, safety documents, and other applicable documentation as requested. This position communicates and explains to employees’ information related to Corporate Fleet requirements. 

The selected candidate will be required to work full-time on-site at our facility in El Segundo, CA.

What You’ll be Doing

• Acts as primary contact for operating and maintaining Property and Fleet department vehicles, and loan/pool vehicles, including ensuring vehicles are fueled, washed, and maintained/repaired in accordance with Corporate Policy and industry standards for safe, reliable vehicle operation
• Assists with Corporate vehicle inspection and utilization program, including performing as needed and random physical vehicle inspections and verifications of data on-site, including at vehicle acquisition, reassignment, disposal, and as requested
• Coordinates vehicle on-site fuel program (for both gasoline and electric vehicles); ensures fuel keys/cards are assigned and maintained in the database and kept in working order
• Assists with overall nationwide fleet vehicle management program, including delivering registration decals/cards, Commercial Motor Vehicle (CMV) compliance documents, ensuring custodial binders are inspected and kept updated, and coordinating vehicle inspections, washes, and service/repair actions with custodians and vendors as requested
• Assists with vehicle utilization program, including coordinating with Fleet staff, vehicle custodians/drivers and requestors to arrange fleet vehicle loans across organizations
• Collaborates with vehicle custodians, Fleet Staff/Management and vendors to assist with vehicle disposal actions, including vehicle inspections, condition assessments, and removal of associated property and vehicle markings
• Reviews vehicle service vendor performance for adherence to specifications.  May audit service invoices and repair orders to identify any service, rate or billing discrepancies
• May utilize applicable databases and software tools to review and process expenditures for corporate owned and leased fleet vehicles nationwide, including repair/maintenance documents and registrations, and process payment/check requests
• Obtains a Corporate Purchasing Card (P-Card) and manages/reconciles charges in accordance with Corporate and department policy
• Assists with Corporate Property Management functions as requested

What You Need to be Successful:

Minimum Requirements for the Fleet Vehicle Specialist II include:

• High School Diploma or equivalent
• Valid standard-vehicle (non-CMV) driver's license in the U.S. state of assigned work location
• Minimum (3) years of driving experience with a clean Motor Vehicle Record (MVR) as defined by corporate policy
• Candidates must be 21 years of age or older
• Demonstrated ability to operate vehicles up to 26,000 lbs. Gross Vehicle Weight Rating (GVWR)
• Ability to obtain CMV (non-CDL) certification for vehicles up to 26,000 lbs. GVWR
• Ability to conduct vehicle physical inspections and perform minor repairs using appropriate tools and equipment
• Proficiency with Microsoft Office Suite (Word, Excel)
• Basic familiarity with Sunflower or similar database systems
• General understanding of vehicle and driver data management and recordkeeping practices
• Ability to sit or stand for extended periods of time
• Ability to safely lift up to 25 pounds
• Willingness to travel intermittently to various work sites and national locations, (as needed)

In addition to the above, the minimum requirements for the Fleet Vehicle Specialist III include:

• A minimum of (6) or more years of relevant experience is required
• Proficient computer skills including Microsoft Office Suite (Word, Excel, Power Point)
• Hands-on experience with Sunflower and comparable database solutions
• Demonstrated understanding of the nature of vehicle and driver data management and recordkeeping practices

How You Can Stand Out 

It would be impressive if you have one or more of these:  

• Bachelor’s degree in related field is preferred
• Basic knowledge of finance, accounting, and/or budgeting

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.  The grade-based pay range for this job is listed below.  Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min - Max)

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change   
• Engage with Impact   
• Foster Innovation   
• Deliver Results  

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type.  A few highlights include:

• Comprehensive health care and wellness plans

• Paid holidays, sick time, and vacation

• Standard and alternate work schedules, including telework options

• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire

• Flexible spending accounts

• Variable pay program for exceptional contributions

• Relocation assistance

• Professional growth and development programs to help advance your career

• Education assistance programs

• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at peoplemangmnt.mailbox@aero.org . You can also review Know Your Rights: Workplace Discrimination is Illegal.