Ship Maintenance Lead

Location: Victoria - 905 Ellery, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Ship Maintenance Lead

Victoria, BC- Hybrid

Regulatory Compliance Requirements

• Required to access and work in DND facilities and therefore must comply with Federal facility health regulations

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.

• Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.

• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Position Summary

We have a current vacancy for a Ship Maintenance Lead who will oversee the planning, execution and closeout of Work Period activities on assigned vessels. Responsible for the integrated schedule and worksite during structured work periods, the Ship Maintenance Lead manages and coordinates internal and external (Customer, Contractors (TSN)’s, strategic partners etc.) teams through all phases of the work period.  The Ship Maintenance Lead directs and monitors all activities to completion while preparing and delivering regular work period reports relating to schedule progress, cost and risks. The Ship Maintenance Lead is responsible to ensure all work executed in the Work Period follows all worksite safety plans and procedures. The Ship Maintenance Lead is responsible to the Ship Maintenance Team Lead.

Key Areas of Responsibility  

The Ship Maintenance Lead is responsible to:

• Lead the work period project planning activities of preparing, organizing and validating to ensure successful transition from project planning through to project closure;

• Execute, monitor and control each project until its completion:

  • Acts as the primary point of contact for all stakeholders with respect to the maintenance execution function on the ships;

  • Supervising (planning, organizing, leading and controlling) the Thales personnel and subcontractors to achieve agreed outcomes within their delegated authorities and responsibilities;

  • Responsible for coordinating and conducting all required activities prior to the commencement of maintenance execution.  This involves subcontractor kick off meetings, authorization of purchase requisitions and issue of purchase orders;

  • Provide the appropriate direction, coaching, support and delegation to individual project team members to enable them to achieve the work objectives;

  • Oversee all maintenance execution activities for designated maintenance periods to ensure material readiness objectives for the platforms are being achieved;

  • Prepare regular reports as required by the awarded contract(s);

  • Provide whole ship project management support to the Coastal Ship Maintenance Team Lead as required to meet the availability standard and to meet the Full Mission Capability under the awarded ISS Contract(s);

  • Report progress - daily, weekly and at the conclusion of Maintenance activities;

  • Manage the conduct of maintenance and /or Ad-Hoc tasking’s during designated maintenance work periods within agreed scheduled time frames;

  • Control investigation and rectification of Operational Defects (OPDEF) within agreed scheduled time frames;

  • Report status of Operational Defects (OPDEF) that fall within his/her projects;

  • Assess warranty implications and financial claims;

  • Review maintenance systems and support documentation for applicability;

  • Verify and certify financial claims for payments made to subcontractors;

  • Manage and coordinate the recording of planned and corrective maintenance data in THALES data management systems from initiation to close out;

  • Manage and coordinate the collation and acceptance of objective quality evidence for planned and corrective maintenance for performance and data management and invoicing;

  • Ensure that issues are resolved at the lowest level and are escalated as required for any issues relating to the maintenance period.  Particularly shortcomings in operational availability and/or safety and must be alerted as they happen or are known;

  • Manage and co-ordinate technical assistance and /or advice to Ship’s Staff and other RCN personnel;

  • Attend regular departmental meetings with manager to build and consolidate continuous feedback and improvement mechanisms;

  • Provide positive and relative non KPI contribution and application towards continuous improvement;

  • Update procedures and templates as required;

  • Ensure Maintenance activities are conducted IAW applicable ISS Procedures; and

  • Prepare and deliver regular Lesson Learnt / Internal Wash-up Meetings to assigned Project Team members.

• People Management

  • Provide oversight and direction to a team of employees within the Service Delivery department in accordance with the organization’s policies and procedures;

  • Coach, mentor, and develop staff, including assisting with new employee onboarding;

  • Lead employees to meet the organization's expectations for productivity, quality, continuous improvement, and goal accomplishment; and

  • Foster a spirit of teamwork and unity among department members that allows for cohesiveness, support, and working effectively together enabling each employee and the department to succeed.

• Health, Safety & Environment

  • Comply with and ensure compliance of others to all relevant HS&E legislative requirements, policies, procedures and framework with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment;

  • Promote Thales’s Health, Safety and Environmental programs by demonstrating HS&E Leadership in a professional and supportive manner; and

  • Interact and work with management/employees to promote teamwork, by effectively communicating with all levels of staff via staff meetings, written communications and one-on-one communication.

• Undertake other duties as assigned from time to time.

Minimum Qualifications  

• Minimum of 4 years demonstrated technical experience in the last 10 years, managing projects and teams preferably in the ship/dockyard and Naval environments.

• Experience in the supervision of teams undertaking maintenance activities.

• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential.

• Experience interfacing between various internal/external stakeholders within a project;

• Strong organizational skills and ability to balance multiple priorities.

• Language: English

Preferred Qualifications

• Possess a minimum 3-Year Technical Program diploma offered by a recognized technical institute or certified as a technologist by a recognized provincial, state, or federal (national) licensing body in a relevant field or certified to the QL-6B level of military technical training.

• Experience working within or leading In Service Support Projects advantageous.

• Experience working within a defence environment with active defence force personnel is desirable.

• Experience within procurement, project management or warehouse environments

• Experience with the Defense Resource Management Information System (DRMIS), or comparable document management system

• Accreditation as a Certified Practicing Project Manager or equivalent

If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!

Special Position Requirements

Schedule: 40 hours per week

Physical Environment: Office or onboard Naval ships alongside in harbor, or at sea, therefore must meet all federal government requirements to access Canadian government facilities, including naval dockyards

Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also requiring working at heights.

Travel: Occasional domestic or international travel will be required, which will include access to government facilities and assets, including naval vessels

Customer Location Based or Site Visits: Access to government facilities and assets, including naval vessels

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $100,000 - $115,500 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description.  All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.