Project Coordinator

Location: Halifax - Wilkinson, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Halifax, N.S., Ottawa, ON., Victoria, B.C., (CAN), Hybrid

The Engineering Change Project Coordinator (ECPC) specializes in managing and coordinating activities related to engineering change scope within engineering projects. The ECPC acts as a key liaison between engineering, PMO, finance, quality, and other cross functional teams to ensure the accurate implementation, communication, and documentation of engineering changes. This role is responsible for overseeing the lifecycle of engineering change requests (ECRs), ensuring that modifications align with project timelines, budget, and overall program goals.

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Under the direction and support of the Capability Sustainment Project Engineer and/or PMO Manager Lead, the ECPC will be responsible to:

• Works with the Engineering Change Coordinator (technical) to coordinate and monitor the engineering change process from initiation through to approval, implementation, and closure, ensuring the AJISS EC Integrated Master Schedule is up to date and accurate. The ECPC manages the administration of changes, while all technical content remains with engineering.
• Generate formal quotes for Engineering Change Requests (ECRs).
• Provide quick turnaround rough order of magnitude (ROM) pricing for lost or damaged parts.
• Track the status and approvals of all quotes, ROMs, and engineering changes, ensuring timely follow up and clear communication with stakeholders.
• Create templates for Quotes/SOWs and initiate the process for Quotes/SOWs, collecting required data from PMO.
• Coordinate invoice data by correlating information from SAP, Jira Procs, and relevant reports.
• Support project financial tracking for the engineering team, including helping track purchase orders (POs) for on order, spent, and unspent status.
• Support Procurement with purchase order creation requests for quotes and assist with contracting and subcontracting documentation and correspondence.
• Support and facilitate, as required meetings related to engineering changes and project coordination, including preparing necessary documentation and taking, drafting, and submitting meeting minutes.
• Develop and maintain positive relationships with internal and external project stakeholders, including suppliers, subcontractors, and customers.
• Manage movement and control of project documentation (Quotes, SOWs, Drawings, Internal, External, etc.
• Gather, analyze, and report data relevant to project performance measures.
• Work with project management and engineering tools to manage and track activities, workflow issues, reports, and project deliverables.
• Support continuous improvement initiatives and process enhancements related to engineering change management.
• Identify risks and bottlenecks related to engineering changes and propose mitigation strategies.

Bachelor’s degree or college diploma in Business Administration, Project Management, Engineering, or a related technical field.

- Minimum 5 years demonstrated experience within the last 10 years in a similar role.

- Basic understanding of engineering documentation, drawings, BOM's & SOW's.

- Ability to manage and control project records and documentation.

- Proficiency using MS Word, Excel, Powerpoint and JIRA.

- Familiarity With Enterprise Resource Planning (ERP) tools such as SAP is an asset.

• All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program.

• Certification in Project Management or similar.
• Detailed knowledge and understanding of the Defence Sector
• Experience supporting procurement processes, contract administration, or invoice management.

Special Position Requirements

Schedule: 40 hours per week / 5 day per week.

Physical Environment: Hybrid role – Onsite and remote working.

Travel: Minimal travel required.

What We Offer
* Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
* Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
* Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
* Company paid holidays, vacation days, and paid sick leave.
* Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
* Employee Discounts on home, auto, and gym membership.

Why Join Us?

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The reference Total Target Compensation(TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash 60,000.00 - 80,000 CDN Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

AI

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description.  All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.