Order Administrator

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

The order Administrator play a key role in managing intercompany orders requested by Customer Service to the Cuernavaca Manufacturing plant. This position involves generating requisitions for intercompany orders, tracking shipping dates to external packagers, and coordinating final shipments to customers. The order administrator collaborates closely with the Master Production Planner, packaging subcontractors, and the Customer Service team to ensure timely deliveries.

Key Areas of Responsibility

Order Management: Receive and manage orders to be packed with subcontractors, ensuring specifications are shared to facilitate proper materials supply.
Communicate schedule ship dates and delivery dates to subcontractors and the Customer Service team.
Requisition and Order Creation: Create purchase requisitions to generate internal sales orders, ensuring all necessary documentation is accurately completed.
Generate purchase orders for packers and create shipments in the system to produce delivery notes.
Goods Reception: Perform reception of goods in the system, ensuring all incoming materials are accurately recorded.
Order Tracking: Monitor the status of orders at both manufacturing and packaging sites, ensuring progress aligns with customer expectations.
Track the arrival of orders to subcontractors and customers, providing updates as necessary.

Minimum Qualifications:

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (preferred).
Spanish, Fluent English
Proficiency in ERP systems and Microsoft Office Suite (Excel, Word, Outlook).
+2 Previous experience in order administration, logistics, or supply chain management within a manufacturing environment.

-Data Entry and Management
-Order Tracking Systems
-Problem-Solving Skills
-Supply Chain Knowledge:
Understanding of supply chain processes, including procurement, logistics, inventory management, and distribution.
-Regulatory and Quality Standards:
Familiarity with industrial regulations and quality standards, such as ISO 9001, and their application in production processes.

 

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!