Bid & Project Support

Location: Belfast, United Kingdom

Thales people architect solutions that are relied upon to deliver operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defensive systems for land, sea, and air. From early warning, to threat neutralisation, our platforms cover all levels from very short-range systems, to extended protection across the entire battle-space including Airspace Mobility Solutions, Vehicles and Tactical Systems and Missile Defence, Optronics, and Radar.

Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across the major industries of Aerospace, Defence, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

Job title: Bid & Project Support Officer

Location: Belfast - hybrid working arrangement – 3 days per week on site (based on full time hours)

Are you highly organised, detail‑focused, and passionate about supporting successful project delivery? We are looking for a Bid & Project Support professional to join our Back Office team in Belfast. In this role, you will provide essential administrative, reporting and coordination support to ensure our bids and projects run efficiently, accurately and in alignment with Thales processes. This position is ideal for someone who thrives in a fast‑paced, matrix‑style environment and enjoys working with multiple stakeholders across the business.

Core Benefits:

On offer is a competitive salary and benefits package, which includes;

• Half day every Friday, usually finishing around 13:00

• 28 days annual leave (plus bank holidays) plus opportunity to buy up to 40 hours/year (pro rata)

• 24 hours volunteering paid for

• Healthcare cash plan

• Pension scheme

• Life cover

• 24/7 Employee Assistance Program and access to mental wellbeing app

• Employee discount shopping schemes on major brands and retailers

• Gym membership discounts

Key responsibilities:

• Ensure weekly timesheets are submitted on time and support accurate project labour reporting.

• Perform project labour transfers each accounting period to maintain correct financial reporting.

• Organise and coordinate project‑related meetings, including preparing materials, collating inputs, producing presentation packs and managing agendas, minutes and action logs.

• Produce dashboards, KPI reports and data summaries in support of reviews and governance meetings.

• Manage and quality‑check project documentation throughout its lifecycle, ensuring compliance with processes.

• Support document control activities, tracking configurable items and providing guidance to stakeholders.

• Carry out additional ad‑hoc activities as required to meet the needs of the business.

About you:

Essential:

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Excellent attention to detail with the ability to produce clear, concise reporting.

• Ability to manage conflicting priorities and work to tight deadlines.

• Awareness of bid and project management phases and lifecycles.

• Strong organisational skills and the ability to work effectively in a matrix environment.

Desirable:

• Experience providing support within a PMO, bid or project management environment.

• Knowledge or experience of Primavera P6.

Security Clearance statement:

Due to the nature of the work that we do at Thales, many of our roles are subject to security restrictions. This role requires Security Clearance (SC). It would be advantageous if currently held, however, if not currently held, it is a requirement that the successful applicant undergo, achieve, and maintain SC Clearance prior to commencing employment. Please visit the UKSV website for further guidance.

To be eligible for full SC, you generally need to have resided in the UK for the last 5 years. In some circumstances, a minimum of 3 years’ residence in the UK over the last 5 years may be accepted, with additional overseas checks.

#LI-DNI

In line with Thales' Baseline Security requirements, candidates will be asked to provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the Defence Business Services National Security Vetting (DBS NSV) Agency.

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.

Thales UK is committed to providing an inclusive and barrier-free recruitment process. We will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process. To request an adjustment, if you need this job advert in an alternative format or if you have any questions about the recruitment process, please contact Resourcing Ops for mid to senior roles, or the Early Careers Team for graduate and apprentice roles.

Great journeys start here, apply now!