Executive Assistant, Missions

• Executive Assistant
• Espoo
• Missions
• Reports to SVP, Missions
• Permanent
• Hybrid / Office
• Employment is subject to applicable security screening (incl. SUPO, where required)

Why this role matters

As an Executive Assistant, you provide dependable and high-impact support to three senior executives, enabling their day-to-day work to run smoothly and efficiently in a fast-moving, technically complex, and international environment.

The role goes well beyond calendar management and requires strong judgment, discretion, and the ability to anticipate needs in meetings, travel, and communication, ensuring that details are handled accurately and on time. You bring structure to busy schedules, support effective coordination, and help keep priorities clear.

Who We Are

ICEYE delivers space-based intelligence, surveillance, and reconnaissance (ISR) capabilities to governments and allied nations. This includes sovereign and turnkey ISR missions leveraging ICEYE’s world-leading synthetic aperture radar (SAR) satellite technology, as well as access to data from the world’s largest SAR satellite constellation. These capabilities enable partners to detect and respond to critical changes anywhere on Earth with unprecedented speed and accuracy – day or night and in any weather, supported by ultra high-resolution imagery and high-frequency revisits.

As a trusted partner for defense, intelligence, security, and maritime domain awareness, ICEYE’s near real-time data creates a tactical advantage for mission-critical operations. Designed for dual use, the platform also serves civil protection and commercial users for natural-catastrophe intelligence, insurance, maritime monitoring (including oil-spill detection), and finance, contributing to global security and community resilience.

ICEYE is headquartered in Finland and operates globally across Europe, North America, the Middle East, and Asia-Pacific. We have more than 900 employees, united by a shared vision: improving life on Earth by becoming the global source of truth in Earth Observation.

Requirements

Your day-to-day responsibilities

• Act as a strategic partner to the executive, managing priorities, time, and information flow to maximise impact.
• Own complex calendar, travel, and meeting coordination across time zones, anticipating needs and resolving conflicts proactively.
• Serve as a key interface between the executive and internal/external stakeholders, ensuring smooth communication and alignment.
• Manage administrative processes with accuracy, support special projects, and improve executive office ways of working as ICEYE scales.Competences

What we’re looking for

Must haves:

• Experience supporting senior leadership as an Executive Assistant (ideally in a high-growth, international environment).
• Strong organisation and prioritisation skills with the ability to manage multiple demands under pressure.
• High discretion and sound judgment when handling confidential information.
• Excellent communication and stakeholder management skills.
• Proactive, solution-oriented mindset.
• Strong attention to detail.

Nice to haves:

• Comfortable using digital productivity tools (Google Workspace, MS Office, AI tools).
• Adaptable and comfortable in a fast-changing environment.

Application Process

• TA screening (30 min)
• Hiring manager and peer interview (45 min)
• Assignment
• 2 x VP interviews (15-30 min each)

Benefits

What We Offer at ICEYE

At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win.

How We Work (Our Values)

Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way.

• Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions.
• See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others.
• Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions.
• Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift.
• Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins.

Benefits

Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process.

Base salary range for this position is contingent on experience, and will be negotiated individually.

Our Commitment to Diversity, Equity, and Inclusion

At ICEYE, we believe that diversity isn't just a buzzword – it's our greatest asset.

We're committed to fostering an inclusive environment where every voice is not only heard but celebrated. We know that diverse perspectives breed innovation and creativity, which is why we actively seek out individuals from all walks of life, backgrounds, and experiences.

Whatever your background, we want you to bring your authentic self to the table. Join us and be part of a team where differences are not only embraced but cherished, because together, we're stronger.

We welcome applications from people of all backgrounds, including those who may need workplace adjustments. If you require any specific accommodations or assistance during the recruitment process for any reason, please let us know.
Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com.