# Executive Assistant

**Company:** [AllSpace](https://zerogtalent.com/space-companies/allspace)
**Location:** Reading, England, United Kingdom
**Work mode:** On-site
**Seniority:** Mid
**Employment type:** Full Time
**Category:** Human Resources
**Department:** People
**Listed:** 2026-11-02

[View and apply on Zero G Talent](https://zerogtalent.com/space-jobs/allspace/executive-assistant-A3963CFD30)

## What you'll do

- Manage complex diaries across multiple time zones
- Manage domestic and international travel itineraries
- Organise and support board-level meetings and events
- Produce reports, presentations, and briefing documents
- Represent executives in sensitive strategic interactions

## What you need

- Support senior and executive managers
- MS Office proficiency
- Coordinate large meetings and small events
- High discretion and confidentiality
- Multi-task and prioritise daily workloads

## Job description

The role is to support the CEO and CFO with activities including calendar management, meetings and travel & logistic management. The successful candidate will be based in our Reading offices between 8:00am and 5:00pm Monday to Friday, with the option to work remotely on limited occasions when agreed with Line Manager. The role requires some out-of-hour support when the Executive team are in other time zones.

  

• Calendar Management: Managing complex diaries over multiple time zones involving frequent adjustments, prioritisation of competing interests, and strategic time management.

• Communications: High-level communication &relationship management, representing executives in sensitive / strategic interactions with both internal and external stakeholders.

• Decision Making & Autonomy: A high degree of discretion, confidentiality, decision-making and autonomy.

• Travel & Logistic Management: Manage domestic and international itineraries, proactively plan for contingencies ensuring frictionless travel experiences.

• Meeting Co-Ordination: Organise and support board-level meetings, events, co ordinating detailed logistics, catering ensuring a high standard of professionalism.

• Document Production: Produce reports, presentations, and briefing documents

• Executive Support: Supporting the Executive team & Head of Operations with Ad hoc requests.

**Requirements**

• Proven track record of providing support to Senior and Executive Managers in a fast paced and changing environment. 

• Strong ability to multi-task, prioritise daily workloads and the flexibility to cope with changing tasks and priorities. 

• Strong interpersonal skills and the ability to Influence at multiple levels in an organisation and with external stakeholders

• Highly organised individual and high attention to detail with a results-oriented mindset

• High levels of discretion and confidentiality,

• Ability to push back and manage critical situations as they arise. 

• Excellent decision-making skills and ability to work on own initiative

• Experience of coordinating large meetings and small events

• Good MS Office experience. Competence in all MS tools and related applications, management systems and procedures.

## Other open roles at AllSpace

- [Field Service Representative (FSR) Engineer](https://zerogtalent.com/space-jobs/allspace/field-service-representative-fsr-engineer-7CA76CECAD) — Alabama, United States
- [Finance Business Partner](https://zerogtalent.com/space-jobs/allspace/finance-business-partner-1EF0B26655) — Reading, England, United Kingdom
- [Product Manager - Hydra Core Terminal](https://zerogtalent.com/space-jobs/allspace/product-manager-hydra-core-terminal-C75F697A64) — Muscle Shoals, Alabama, United States
- [Embedded Software Engineer](https://zerogtalent.com/space-jobs/allspace/embedded-software-engineer-212445E14D) — Reading, England, United Kingdom
- [Senior Embedded Software Engineer](https://zerogtalent.com/space-jobs/allspace/senior-embedded-software-engineer-75C0ABC0ED) — Reading, England, United Kingdom

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*Source: [Zero G Talent](https://zerogtalent.com), the job board for space, defense, AI, robotics and frontier-tech companies.*