Executive Operations Office, EA

About You and the Role

Our Executive Operations Office keeps Zipline’s leaders focused, aligned, and moving quickly. As an Executive Assistant on this team, you will be a trusted partner to members of our Leadership Team, helping them operate with clarity, discipline, and leverage.

In this role, you will manage complex calendars, anticipate needs, coordinate across teams, and ensure that time is spent on the highest-priority work. You will bring strong judgment, excellent communication, and a proactive approach to solving problems before they become blockers. You should be energized by a fast-paced environment, comfortable managing competing priorities, and able to operate with professionalism, discretion, and calm under pressure.

This role is based at our South San Francisco, CA headquarters.

What You’ll Do

• Partner with designated Executive Team members to help them stay focused on priorities and execute more effectively.
• Manage complex calendars with strong judgment and an understanding of business priorities.
• Prioritize conflicting needs, handle matters quickly and proactively, and follow through on projects through completion.
• Organize and facilitate large team meetings, including agendas, logistics, and follow-up.
• Arrange domestic and international travel, including itineraries, agendas, and priority meetings.
• Track commitments, deadlines, and responsibilities, and follow up with the appropriate people to keep work moving.
• Serve as a trusted point of coordination across teams, leaders, and key internal stakeholders.

What You’ll Bring

• 5+ years of experience as an Executive Assistant supporting senior executives or executive team members. Bachelor’s degree preferred.
• Excellent written and verbal communication skills.
• Strong organization, attention to detail, and follow-through.
• High judgment, discretion, and professionalism when handling confidential or sensitive matters.
• Ability to anticipate needs, think critically, and offer solutions.
• Comfort operating in a fast-paced, high-growth environment with shifting priorities.
• Energy, proactiveness, and a service-oriented mindset.

What Else You Need to Know

The starting cash range for this role is $120,000 - $200,000. Please note that this is a target starting cash range for a candidate who meets the minimum qualifications for this role. Final compensation will depend on factors including experience, qualifications, skills, work location, and projected impact. The total compensation package may include equity compensation, discretionary annual or performance bonuses, sales incentives, benefits such as medical, dental, and vision insurance, paid time off, and more.

Zipline is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, ancestry, national origin, religion, religious creed, mental or physical disability, medical condition, genetic information, sex, pregnancy, childbirth and related medical conditions, sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or any other characteristic protected by law.

We value diversity at Zipline and welcome applications from people who are traditionally underrepresented in tech. If this role sounds exciting but you are unsure whether you meet every qualification, we encourage you to apply.