# Executive Assistant & Office Manager **Company:** [Vector Legal](https://zerogtalent.com/frontier-companies/vector-legal) **Location:** San Francisco, CA, US **Work mode:** On-site **Seniority:** Mid **Employment type:** Full Time **Salary:** USD 60K–85K/yr **Category:** Operations **Department:** Operations **Listed:** 2026-11-13 [View and apply on Zero G Talent](https://zerogtalent.com/frontier-jobs/vector-legal/executive-assistant-office-manager-122478) ## What you'll do - Manage executive calendars and schedule meetings - Coordinate travel, reservations, itineraries, and expenses - Oversee office supplies, vendors, and maintenance - Support new employee onboarding and workspace setup - Track office purchases and route invoices for approval ## What you need - 1+ yrs of administrative or executive support experience - Clear, professional written and verbal communication skills - Strong attention to detail across schedules and expenses - Comfort with calendars, spreadsheets, and task management tools - Good judgment on priorities, confidentiality, and when to ask for guidance ## Job description ### The role You’ll help turn a busy calendar and a steady stream of requests into an organized, manageable day. You’ll coordinate meetings and travel, keep track of follow-ups, handle office logistics, and make sure the details receive attention. We’re looking for someone who notices what needs to happen, takes initiative, and follows through. You should enjoy helping people, creating structure, and finding practical ways to make recurring work easier. As you learn the business, you’ll have opportunities to improve our processes and take on additional responsibility. ### What you’ll do **Executive support** - Manage calendars, schedule meetings, and resolve scheduling conflicts. - Help organize business correspondence, draft routine messages, and track follow-ups. - Prepare meeting materials and agendas, capture action items, and keep commitments visible. - Coordinate travel, reservations, itineraries, and related expenses. - Anticipate upcoming deadlines and logistical needs so the week runs smoothly. **Office management** - Coordinate office supplies, equipment, deliveries, maintenance, and vendors. - Keep the office organized, welcoming, and ready for employees and visitors. - Help plan team meals, meetings, gatherings, and occasional events. - Support new employee onboarding by coordinating workspaces, equipment, and access requests. - Track office purchases and expenses, maintain records, and route invoices for approval. **Team coordination and process improvement** - Schedule interviews and help create a thoughtful candidate experience. - Maintain checklists, contact lists, and documentation for recurring responsibilities. - Identify ways to simplify administrative work and reduce unnecessary back-and-forth. - Learn and use our software and approved AI tools while protecting confidential information. ### What we’re looking for - Experience in administrative support, executive assistance, office coordination, hospitality, or a similar role involving organization and service. - Reliable follow-through: you keep track of commitments and communicate when something changes. - Clear, professional written and verbal communication. - Attention to detail across schedules, documents, logistics, and expenses. - Good judgment about competing priorities, confidentiality, and when to ask for guidance. - Comfort working with calendars, documents, spreadsheets, and task management tools—and a willingness to learn new software. - An interest in working closely with a team building a technology-enabled legal business. Experience supporting an executive or working in a small business or professional services environment is helpful. **Prior legal experience and a particular degree are not required.** ### What success looks like Leadership has a well-organized schedule, meetings are prepared, and follow-ups receive timely attention. The office runs reliably, colleagues know where to turn for logistical support, and recurring tasks have clear processes. You’ll have a direct impact on how the firm operates, work closely with leadership, and have room to grow as your knowledge and responsibilities develop. * * * ### Interview Process Our interview process has two stages, giving you an opportunity to learn about the role and meet the people you would work with directly. **1\. Meet with our Head of Operations** You’ll start with a conversation about your experience, organizational skills, and approach to managing day-to-day responsibilities. We’ll walk through the executive assistant and office management aspects of the role, explain how our team operates, and answer your questions. **2\. Meet individually with each partner you would support** You’ll then have a separate conversation with each partner you would support as an executive assistant. These meetings will cover their working styles, scheduling and communication needs, and how you would handle competing priorities. You’ll also have time to ask questions and understand what a successful working relationship would look like. After these conversations, we’ll review feedback as a team and follow up with you on next steps. ## Other open roles at Vector Legal - [ECVC Associate](https://zerogtalent.com/frontier-jobs/vector-legal/ecvc-associate-101192) — San Francisco, CA, US - [Senior Commercial Counsel](https://zerogtalent.com/frontier-jobs/vector-legal/senior-commercial-counsel-100902) — San Francisco, CA, US / CO, US - [Junior Commercial Counsel](https://zerogtalent.com/frontier-jobs/vector-legal/junior-commercial-counsel-100903) — San Francisco, CA, US / CO, US - [Senior Corporate Counsel](https://zerogtalent.com/frontier-jobs/vector-legal/senior-corporate-counsel-95803) — San Francisco, CA, US - [Founding AI Engineer](https://zerogtalent.com/frontier-jobs/vector-legal/founding-ai-engineer-95799) — San Francisco, CA, US --- *Source: [Zero G Talent](https://zerogtalent.com), the job board for space, defense, AI, robotics and frontier-tech companies.*