Executive Assistant + Office Manager (Series A)

This is a hybrid Executive Assistant + Office Manager + Culture Operator role at a Series A company.

You will own the day-to-day logistics of the founder’s schedule, office operations, and internal team experience — ensuring the company runs smoothly and the founder can stay focused on high-impact work.

This is an in-office, high-trust, high-responsibility role for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.

We’re looking for an exceptionally organized, high-ownership operator who is proactive, detail-obsessed, and thrives in a fast-paced, in-office startup environment where no task is too small. The ideal candidate is highly trustworthy, polished, and execution-focused, with strong calendar, logistics, and administrative skills and the ability to seamlessly support both founder priorities and daily office operations.

Founder Support

• Own and manage the founder’s calendar with precision and foresight
• Coordinate meetings, calls, and travel across time zones
• Anticipate scheduling conflicts and proactively optimize daily flow
• Handle company and personal administrative tasks for the founder
• Track key follow-ups, reminders, and action items
• Manage inbox triage and logistics when needed

Travel & Logistics

• Plan and book complex travel (flights, hotels, ground transport)
• Create detailed itineraries for founder and team travel
• Handle last-minute changes and travel issues seamlessly
• Coordinate offsites, conferences, and partner visits

Office Management

• Ensure the office is clean, organized, and fully operational
• Light daily office upkeep (including bathrooms, kitchen, and common areas)
• Manage office supplies, snacks, and equipment
• Coordinate vendors, deliveries, and office maintenance
• Maintain a high-functioning, professional workspace environment

Team & Culture Operations (“Vibe Creator”)

• Organize team events, celebrations, and offsites
• Help foster a positive, energetic, and high-performance office culture
• Support onboarding logistics for new hires
• Create a welcoming and polished in-office experience
• Be a go-to resource for day-to-day team needs

Administrative & Operational Support

• Assist with internal coordination across leadership and team
• Support light HR/admin processes (documents, scheduling, coordination)
• Help organize internal trackers, documents, and operational workflows
• Execute special projects as needed