AP Manager

About you and the role:

We are seeking a proactive, detail-oriented Accounts Payable Manager to oversee the day-to-day accounts payable function in a high-growth environment. This role is responsible for ensuring the accuracy and timeliness of accounts payable processing, proper expense coding and recording in accordance with company policies and US GAAP, and compliance with corporate card policies and controls.

The Accounts Payable Manager will support monthly close activities related to AP, oversee invoice approval and audit processes, manage vendor credits and cost reporting, and help maintain accurate data flow across systems used for invoice processing and expense management. This individual will also supervise AP team members, partner with internal teams to resolve billing issues, and help improve workflows and reporting across the accounts payable function.

What you’ll be doing:

• Oversee daily accounts payable operations, including invoice processing workflows,

  approval coordination, and vendor communications.

• Ensure freight and operational vendor invoices are reviewed for accuracy and recorded

  timely and in the correct accounting period.

• Support monthly close activities related to accounts payable, including accrual oversight,

  reconciliations, and review of AP-related journal entries.

• Monitor vendor balances, statement reconciliations, and credit activity to ensure

  discrepancies are resolved in a timely manner.

• Manage corporate card expense compliance, including coding accuracy, receipt

  enforcement, and adherence to company policies.

• Oversee vendor onboarding processes and maintain accurate vendor records across

  accounting and operational systems.

• Partner cross-functionally with Accounting, Operations, Commercial, and Data teams to

  resolve billing issues and improve shipment-level cost visibility.

• Monitor invoice data ingestion and system workflows to ensure accurate expense

  classification and reporting.

• Drive process improvements and automation initiatives to increase efficiency, strengthen

  controls, and support scalable AP operations.

• Supervise and develop AP team members, including workload prioritization, training, and

  performance support.

• Prepare and deliver reporting on AP metrics such as processing timelines, aging trends,

  and cost variances.

• Assist with tax documentation and compliance requirements related to vendor payments,

  including annual 1099 processes.

• Support ad hoc finance projects and operational initiatives as needed.

You have many of the following:

• Bachelor’s degree in Accounting

• 6-8+ years of experience in accounts payable, preferably within a US-based company.

• 2-4 years experience managing accounts payable staff and overseeing day-to-day accounts payable operations.

• Solid understanding of accounting principles and financial reporting under US GAAP.

• Hands-on experience with Salesforce, data visualization software (Tableau), QuickBooks Online (QBO), NetSuite, Bill.com, Tipalti, and Ramp is a plus.

• Advanced proficiency in Microsoft Excel and Google Sheets for financial analysis and reporting.

• Strong analytical and organizational skills with a high attention to detail.

• Ability to communicate effectively across departments and time zones.

• Self-starter with the ability to manage multiple priorities in a remote and fast-paced environment.

• Experience in logistics/shipping/transportation is a plus.

• Fluent in English (written and spoken)