Facilities Manager

Who we are

The role

The day-to-day

• Own the organisation and upkeep of the workshop, establishing clear, consistent systems for tool storage, equipment locations, and consumable stock so the engineering team can find what they need without delay

• Manage inventory and procurement of tools, parts, and consumables, maintaining accurate logs of borrowed, repaired, and available items and reordering before stock runs out

• Oversee maintenance and repair of workshop infrastructure, including benches, racking, shelving, lighting, and shop-floor equipment, and manage external contractors for work outside the team's scope

• Act as Site Security Lead, ensuring all visitors are vetted, justified for entry, signed in, and briefed comprehensively on site safety procedures before access is granted

• Serve as the primary contact for contractors, the landlord, and building works, resolving site issues promptly and escalating where necessary

• Lead all site safety activities as Site Fire Marshal and First Aider, managing fire and site risk assessments, issuing safety notices, and maintaining accurate safety records

• Respond to out-of-hours site emergencies, providing key management and acting as first point of contact when issues arise outside normal working hours

• Coordinate customer and VIP visits end-to-end, ensuring all visitor requirements are anticipated and met to a high standard

• Handle waste management, invoice processing, and budget administration for workshop and site expenditures, supporting financial oversight and reporting

• Coordinate logistics for on-site events, meetings, and training sessions, managing scheduling, resources, and setup

• Manage the works vehicle fleet, ensuring regular servicing, efficient loading, and vehicle readiness ahead of field deployments

You should apply if you

• Have built and maintained safe, well-organised workshop or facilities operations in a hands-on environment

• Have managed external contractors, building works, or site infrastructure and can hold suppliers accountable to quality and timelines

• Hold or have actively practised responsibilities as a Fire Marshal, First Aider, or site safety lead, with experience conducting or overseeing risk assessments

• Have coordinated vehicle fleets, including scheduling maintenance, managing compliance, and preparing vehicles for operational deployments

• Communicate clearly and calmly with a wide range of stakeholders, from engineers and landlords to senior clients and visiting personnel

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have

• Hold relevant certifications in facilities management, health and safety, or a related discipline (e.g., IOSH, NEBOSH, or equivalent)

• Have experience coordinating VIP or client visits in a professional or operational setting

• Are proficient in Microsoft Office Suite for scheduling, reporting, and budget tracking

Join Helsing and work with world-leading experts in their fields

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• Competitive salary and VSOP options

• Relocation support: up to €2,500 and 4 weeks temporary accommodation

• Learning: €500/£450 yearly allowance

• Health & wellness: gym membership and mental health support (Nilo.health)

• Social: regularly company events and monthly social allowances

• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers.

• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

These are the core benefits across all locations, there may be additional benefits in certain locations.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.