People Operations

About Hebbia

The AI platform for investors and bankers that generates alpha and drives upside.

Founded in 2020 by George Sivulka and backed by Peter Thiel and Andreessen Horowitz, Hebbia powers investment decisions for BlackRock, KKR, Carlyle, Centerview, and 40% of the world’s largest asset managers. Our flagship product, Matrix, delivers industry-leading accuracy, speed, and transparency in AI-driven analysis. It is trusted to help manage over $30 trillion in assets globally.

We deliver the intelligence that gives finance professionals a definitive edge. Our AI uncovers signals no human could see, surfaces hidden opportunities, and accelerates decisions with unmatched speed and conviction. We do not just streamline workflows. We transform how capital is deployed, how risk is managed, and how value is created across markets.

Hebbia is not a tool. Hebbia is the competitive advantage that drives performance, alpha, and market leadership.

The Role

Hebbia is looking for a People Operations Specialist to build and manage the core HR operations and programs for the People Team. This role blends detailed, day-to-day operations with broader strategic planning to help Hebbia scale from 130 current employees to 200+. You'll be the second person on the People Ops side of a team that includes our Head of People, five recruiters, and a recruiting coordinator. This role reports to the Head of People.

You'll support employees across multiple offices and need to be comfortable working across time zones.

This role is 5 days per week onsite in our SoHo office in NYC.

Responsibilities

• Owning the onboarding process for new hires across multiple offices including designing a robust orientation program that inspires new-hires about their long-term future at Hebbia, as well as, pre-employment background checks, I-9 completion, new hire paperwork.

• Build and maintain the full potential of Ripping, our current HRIS, by automating workflows and creating robust reporting capabilities that guide critical decision making.

• Support benefits administration, including assisting with Open Enrollment and contributing to the transition away from our current PEO.

• Help bring our company-wide learning and development vision to life.

• Process and administer leave-of-absences requests and disability paperwork.

• Process annual reporting requirements, including EEO-1 reporting.

• Ensure compliance with company policies and jurisdictional legal requirements across the US and UK (wage rate notices, labor law postings, harassment training, etc.).

• Maintain accurate and up-to-date employee files and records ensuring confidentiality and compliance with data protection regulations.

• Collaborate with the office team to plan and execute company outings, events, and employee recognition programs.

Who You Are

• 3-6 years of experience in People/HR operations or an HR generalist role

• Proficiency with HRIS systems such as Rippling, Bamboo, JustWorks, Workday, etc

• Deep experience managing the onboarding process for new hires

• Experience administering payroll and benefits is a plus

• Experience with operations of performance management

• Detail-oriented with a proactive approach to problem-solving and a strong bias for action.

• Ability to work independently and as part of a team in a fast-paced environment.

• Passion for technology and AI is a plus.

• Strong organizational skills with the ability to multitask and prioritize effectively

Compensation

The salary range for this position is set between $100,000 and $150,000. This range may be inclusive of several career levels at Hebbia and will be narrowed during the interview process based on the candidate’s experience and qualifications. Adjustments outside of this range may be considered for candidates whose qualifications significantly differ from those outlined in the job description.

Life @ Hebbia

PTO: Unlimited

Insurance: Medical + Dental + Vision + 401K + Wellness Benefits

Eats: Catered lunch daily + doordash dinner credit if you ever need to stay late

Parental leave policy: 3 months non-birthing parent, 4 months for birthing parent

Fertility benefits: $15k lifetime benefit

New hire equity grant: competitive equity package with unmatched upside potential

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