Order Desk Associate

Your role
As an Order Desk Associate, you’ll play an integral role in the end-to-end deal cycle by supporting our Global Sales and CX teams as part of the broader Finance organization. You’ll be the primary point of contact and subject matter expert for post‑sales order provisioning, ensuring Dialpad customer accounts are provisioned timely and accurately while maintaining a strong focus on operational efficiency and policy adherence.

You’ll work closely with Sales, Finance, Accounts Receivable, and Billing to validate order details, resolve discrepancies, and continuously refine our internal order processes in support of business growth. In this role, you’ll combine critical thinking, attention to detail, and strong communication skills to become a strategic business partner for Sales and a key contributor to a smooth post‑sales experience for our customers.

This position reports to our Sr. Director, Global Commercial Operations, and has the opportunity to be based in either our Tempe, AZ, or Austin, TX, office.

What you’ll do

• Serve as front‑line support for standard post‑sales requests, including internal inquiries and account provisioning activities.
• Process incoming customer service orders, ensuring they are accurately entered into our systems and aligned with business policies and procedures.
• Verify key order information (e.g., product availability, pricing, billing and shipping details) and coordinate with relevant teams to resolve any gaps or questions.
• Track provisioning status, proactively follow up on outstanding items, and provide timely updates to internal stakeholders across Sales and CX.
• Analyze order data to identify discrepancies, trends, or bottlenecks, and partner with cross‑functional teams to drive timely resolution and process improvements.
• Prepare and maintain reports related to order volumes, cycle times, and potential risk areas in the post‑sales process.
• Ensure compliance with company policies, order protocols, and customer requirements while maintaining high data quality standards.
• Collaborate closely with Sales, Accounts Receivable, Billing, and other internal stakeholders to support a smooth handoff from deal close through billing and provisioning.
• Create and continuously improve internal documentation, trackers, and process guides that support scalable, efficient order operations.
• Provide excellent internal “customer service” through clear communication, ownership of issues, and diligent follow‑up.
• Contribute to ad‑hoc projects and general administrative tasks that help optimize the broader post‑sales and order management lifecycle.

Skills you’ll bring

• 1+ years in Deal Desk, Order Desk, Sales Operations or equivalent experience.
• Bachelors degree in Finance/Account, Business or related field.
• Strong attention to detail and excellent written and verbal communication skills.
• A track record of thriving in a dynamic environment, effectively managing multiple priorities with flexibility and focus.
• Strong organizational and problem‑solving skills, with the ability to analyze data, spot discrepancies, and drive issues to resolution.
• Ability to build collaborative relationships with Sales, Finance, and other cross‑functional partners, with a service‑oriented mindset.
• Comfort working in tools and systems; experience using Salesforce or similar CRM platforms is a plus.
• Previous experience in an operations, order processing, billing, or revenue operations role is a plus but not required.
• CPQ experience nice to have.